Town board meeting agenda, minutes
Regular meeting of the Town of Newbold Lakes Committee
Agenda for Tuesday, August 21, 2012
Time: 5:30 p.m.
Newbold Town Hall, Rt. 47 & Apperson Drive
The agenda for this meeting is as follows:
1. Chairperson, Scott Eshelman will call the meeting to order.
2. Welcome and Introductions
3. Approval of minutes- July 17, 2012; July 24, 2012.
4. Lake Associations Report
a. Flannery/Velvet Lake
b. Pickerel Lake
c. Tom Doyle Lake
d. Two Sisters Lake
e. Lake Mildred
6. Discussion on additional information request for the AIS Education Grant.
7. Discussion on effective strategies for waterway usage compliance.
8. Discussion on identifying and encouraging formation of additional lakes associations.
9. Administrative matters for review and discussion by the Lakes Committee, including future meeting schedules, agendas and project updates.
10. Public comment and communication pursuant to Wisconsin Statutes whereby the Town Lakes Committee can discuss a matter raised by the public.
Scott Eshelman, Chairperson, Town of Newbold Lakes Committee
Notice is hereby given that pursuant to the Americans with Disabilities Act reasonable accommodations will be provided for qualified individuals with disabilities upon request. Please call the Town Clerk, Kim Gauthier at 715-362-1092 with specific information about your request allowing adequate time to respond to the request.
Notice is hereby given that a majority of the Town Board may be present at this meeting to gather information about a subject over which it has decision making authority. This constitutes a meeting of the Newbold Town Board, pursuant to State ex rel. Badke v. Greendale Village Bd., 173
Wis. 2d 553, 494 N.W. 2d 408 (1993), and must be noticed as such although the Newbold Town Board will take no formal action at these meetings.
Posted: August 19, 2012
By Scott Eshelman, Chair
Minutes of the Town of Newbold Town Board Regular Town Board Meeting
Held on Thursday, July 26, 2012
The Town of Newbold Town Board met on Thursday, July 26, 2012 at 6:30 p.m., in open session for the Town Board Regular Monthly Meeting, at the Newbold Town Hall, Highway 47, North, Rhinelander, Wisconsin, 54501, Oneida County, Wisconsin. The following was discussed:
•Chairman, Dave Kroll called the meeting to order at 6:30 p.m. The following were in attendance:
Dave Kroll, Chairman; Bob Metropulos, Scott Eshelman, Ben Loma and Mike Sueflohn, Supervisors; Kim Gauthier, Clerk and Jodie Hess, Treasurer. Chairman Kroll led the audience in the pledge of allegiance.
•The Clerk verified that the agenda was properly posted and an affidavit is on file.
•Informational presentation by Mr. Scott Moller, candidate for Oneida County District Attorney. Mr. Moller introduced himself and provided the town board a brochure.
•Volunteer Fire Department Report – Chief Tom Waydick was present and provided the attached report and revised by-laws. A motion was made by Mr. Eshelman and seconded by Mr. Metropulos to approve the Newbold Volunteer Fire Department by-laws, as amended. That motion carried on a vote of four ayes and zero nays. Mr. Kroll commented that the St. Germain Fire Department had no activity to report last month. Chief Waydick questioned if St. Germain VFD is completing fire inspections.
•Town Lakes Committee Report. Discussion and possible action on Lakes Committee Grant Application. Mr. Eshelman indicated the committee has completed the grant application. A copy was distributed. J.R. Bartelt was asked to comment on the “Aquatic Invasive Species Control Grant Application”. Mr. Bartelt indicated funding was needed for $800 out of the $5000 grant; however, it appears that local donors and area lake associations will be able to fund the $800. Mr. Bartelt asked that the town board submit the grant on behalf of the Newbold Lakes Committee. A motion was made by Mr. Sueflohn and seconded by Mr. Metropulos to approve the resolution for grant application as presented. That motion carried on a vote of four ayes and zero nays. Mr. Eshelman indicated the Two Sister’s Lake Association will meet on August 4, 2012.
•It was noted that Mr. Loma arrived at 6:55 p.m. Approval of prior Town Board Meeting Minutes. A motion was made by Mr. Sueflohn and seconded by Mr. Eshelman to approve the town board minutes of July 12, 2012 and July 19, 2012, as presented. That motion carried on a vote of five ayes and zero nays.
•Road Report- Mark Fetzer, Director of Public Works. Mr. Fetzer provided the attached road report.
•Discuss and act on Oneida County Zoning Requests, Plan Commission and Citizen Zoning requests, if any and Chairman’s Report. Mr. Sueflohn indicated the next scheduled meeting will be August 2, 2012, when the plan commission will review an administrative review permit application, informational discussion on Chapter 13 and discussion on 2013 comprehensive plan.
•County Supervisors Report. Mr. Rudolph was excused. Mr. Metropulos noted there was no July
County Board meeting.
•Discussion and action on Oneida County request for property clean-up at 6837 River Road. The property owner was present. Mr. Kroll explained the reason for the town’s involvement per a request of the county. The property owner indicated he is working daily to resolve the issue, but needs an additional two months to remove the items ordered by Oneida County Zoning. The town board agreed to contact the county on his behalf.
•Discussion and action on bartenders/operators license for Renee S. Platek. A motion was made by Mr. Metropulos and seconded by Mr. Eshelman to approve the operator’s license application of Ms. Platek, as presented. That motion carried on a vote of five ayes and zero nays.
•Discussion and action on employee health insurance. Mr. Sueflohn indicated he chaired the previous special meeting regarding health insurance and after much discussion, additional information was needed by the agent. Ms. Gauthier received information from the insurance agent and supplied this to the town board prior to the meeting. Ms. Gauthier also provided the town board with actual cost savings in the event the board decided to switch to the plans indicated. She recommended the consideration of a health savings account plan, but no sooner than January of
2013, as the current budget allows for the current plan. A motion was made by Mr. Eshelman and seconded by Mr. Metropulos to approve the renewal of the current plan as presented and revisit plan options at budget time. That motion carried on a vote of five ayes and zero nays.
•Approval of any bills and/or disbursements and any fund transfers. A motion was made by Mr. Metropulos and seconded by Mr. Sueflohn to approve the bills and disbursements as presented. That motion carried on a vote of five ayes and zero nays.
•Administrative review and action, if necessary, concerning general government, public safety, recycling, sanitation, culture, education, job assignments, project updates, transportation, budget items, fund transfers, and future agenda items.
Next regular meeting is scheduled for Thursday, August 9, 2012. Mr. Loma asked that a letter from Mr. Rashke be placed on the agenda. Mr. Kroll will not be available for the next meeting. Therefore, Mr. Sueflohn will chair the meeting. Mr. Kroll asked that the Fire Chief and Public Works Director begin preparing their 2013 budget requests. Mr. Kroll also noted that at the recent Oneida County Unit of the Wisconsin Towns Association meeting there was inadequate representation to make a decision on Newbold’s request for a golf cart resolution. This will be on the October agenda.
•Public Comment and Communication Period per Wisconsin Statutes whereby the Town Board can discuss any matter raised by the public. Mr. Bartelt commented on clean-up of a 2006 grant and that a plan study is scheduled with the DNR in August. The Flannery and Velvet Lake Associations continue to follow through with this effort.
•A motion was made by Mr. Metropulos and seconded by Mr. Loma to adjourn at 7:53 p.m. That motion carried on a vote of five ayes and zero nays.
Respectfully Submitted By:
Kim Gauthier, Town Clerk
Notice to residents
Town of Crescent
Agenda for monthly town board meeting
Tuesday, July 10, 6:00 p.m., Crescent Town Hall
CALL TO ORDER
Chairman Bill Treder called the meeting to order at 6:00 p.m. The meeting was properly posted.
Roll Call was taken. Members present were:
William Treder, Chairman Tracy Hartman, Clerk
Grady Hartman, Supervisor I Carla Fletcher, Treasurer
Adrian Turgeon, Supervisor II
APPROVAL OF AGENDA
Motion by G. Hartman to approve the agenda. Seconded by Turgeon. All aye. Motion carried.
APPROVAL OF MINUTES
Motion by G. Hartman to approve minutes from. Seconded by Turgeon. All aye. Motion carried.
A written report was received by Treasurer, Carla Fletcher.
FIRE DEPARTMENT REPORT AND APPROVAL OF PURCHASES
Ken Orton was present and gave an oral and written report to the Board. There were three calls in the Town of Crescent and two calls in Harrison. Orton also received the reimbursement from the State of Wisconsin for the grant for radios. He also received a letter from the manufacturer of Engine 1 and there is a recall and they will probably need to take it down to Wausau. There is also an alarm on the pump panel that needs to be installed when the truck was purchased but was not put in. The company is coming at the end of this month to install the alarm. He also spoke to Pomasl about having the tanker sandblasted and re-epoxied and the estimate came to $9200.00. He also had a printout of a 1991 GMC and it has a stainless steel tank on it and it is for sale for $52,000.00. G. Hartman stated that we received another $500 check from an insurance company for an accident. G. Hartman also questioned why we received a bill from Roberts repair for an estimate to state that the springs are broke. G. Hartman stated that we will pay this bill, however, it is his opinion that this needs to be the last time that we should be using Roberts Repair. Turgeon went back to the discussion about replacing the Tanker. Orton stated that if we purchase a truck with the correct chasey on it we would still have a 30 year old tank.
G. Hartman stated that this will definitely be our next big purchase but we need to look into the options. Treder stated we need to start budgeting ahead and plan for purchases like this. Orton also stated that they are going to purchase signs using money from their contingency fund to label all of the water points in Crescent.
FIRST RESPONDER’S REPORT AND APPROVAL OF PURCHASES
Greg Zeske gave an oral and written report to the Board. There were 10 calls for the month of June, 9 in Crescent and 1 in Harrison. They also had a fundraiser last month and made $400 and used it to put all first responders in an organization.
COUNTY BOARD SUPERVISOR’S REPORT
Harry Whidden was present and gave an oral report to the Board. There was a meeting today and they are 50% of their budget and everything is within where it should be. They also discussed a dead tree that is in front of the Library and are looking at having a tree sculpture made from it. Whidden also reported that other libraries have been charging Rhinelander Library up to $30 to ship books for the library loan program. The libraries have been informed that we will only pay $8-9 in the future.
TOWN PLAN COMMISSION REPORT
UNIFORM DWELLING INSPECTOR’S REPORT
Report received from the City and there was one permit in February for a home on Rifle Road.
Turgeon is going to go speak with the Chief and ask if they could please fax the permit to us when they receive one.
Discussion/Possible Decision RE: Land Swap
Treder reported that he finally got a response from Rob at the PaperMill. The City of Rhinelander has also requested that the papermill allow them to take the restrictions off of the deed and because they are dealing with the City right now it is holding our request up. Rob stated that once the city request is cleared up they will consider our request.
Discussion/Possible Decision RE: Gravel purchase/Paving and Patching
Turgeon reported that he spoke with Brian Pitlik and they have a pile of gravel near the shop that has around 3000 yards in it and Brian stated that they would want around $18,000 for the pile. He stated that we could pay the $15,000 for 2500 yards this year and pay the remainder next year. Turgeon also stated that last week he was speaking with Mark from Musson and they bid the road at 20 feet, however, it is really 22 feet and they will only charge for the extra pavement that is needed.
Discussion/Possible Decision RE: Revise Town Plan Commission Ordinance
Treder stated that the ordinance currently stated that we need 7 members on the commission.
We are only required to have 5 members on the commission due to the size of our town. Treder recommended that we amend the current ordinance to change the size of the town plan commission from 7 members to 5 members.
Motion by G. Hartman that we amend the Town Plan Commission Ordinance to 5 members from 7 members. Seconded by Turgeon. All aye. Motion carried.
Discussion/Possible Decision RE: Reschedule August Meeting
Treder stated that he likes to reschedule the meeting for the day after the election. G. Hartman and Turgeon stated that they would be able to make that. The meeting is rescheduled for August 15, 2012 at 6:00 p.m.
Discussion/Possible Decision RE: Approve Applications for Operator’s Licenses
Motion by G. Hartman to approve operator’s licenses for Judith Robl and Arlene Mitchell.
Seconded by Turgeon. All aye. Motion carried.
Discussion/Possible Decision RE: Approve Driveway Permits
FIFTEEN MINUTES OF PUBLIC DISCUSSION
Kress reported that they were going to start mowing, however, some rodents got into the tractor and chewed up some wires. They are waiting for a regulator and if that comes in tomorrow they should be able to start mowing tomorrow.
Hartman reported that he loaded the tires up and it took three trips to take them to the County and cost around $660.00. Fletcher asked if we have money to have an appliance recycling.
Fletcher spoke to Brian Retzlaff and he would be willing to work with the Town to schedule an appliance recycling. Fletcher will research it and bring more information next month.
Hartman spoke to WPS again regarding the box on Sterling Drive. They would like to meet with the Board at the Box to discuss this. The Board is going to set up a date with them and it will be posted.
APPROVAL OF VOUCHERS
Motion by G. Hartman to approve vouchers as submitted and adjourn at 7:32 p.m. Seconded by Turgeon. All aye. Motion carried.
Proceedings of the Town of Pine Lake Board Meeting 1 held on July 18, 2012, at 6:30 P.M., in the Pine Lake Community Building, 4197 River Road, Fire Department Room # 1.
Notice of meeting was posted in three (3) locations within the Township of Pine Lake according to Wisconsin Statutes. Meeting was also posted on www.townofpinelake.com
PRESENT: Chairman Jim Flory, Supervisors Brian Gehrig, Timothy Oestreich, Matt Matteson, and Nick Scholtes, Treasurer Judy Skinner and Clerk Cindy Skinner.
Chairman Flory called the meeting to order at 6:30 p.m. Motion by Matt Matteson to approve the agenda and chairman to move items as necessary, second by Tim Oestreich.
Motion carried by voice vote.
Motion by Nick Scholtes to approve the minutes of the June 20, 2012, Town Board Meeting, second by Matt Matteson. Motion carried by voice vote.
Treasurer’s Report by Judy Skinner. Book Balance – 5/31/2012 – $788,791.25. Receipts – $6,241.49. Disbursements – $108,357.51. Book Balance – $6/30/2012 – $686,67.24.
Checking Account – $134,753.48. Peoples State Bank Money Market – $528,775.51. Mid- Wisconsin CD – $23,146.25. Bank Balance – 6/30/2012 – $686,675.24.
Library Report by Ken Hardtke. Ken distributed copies of written report to board members.
Discussion of tree sculpture voted down, instead a free standing sculpture of child reading a book made from pine. Cost of inter-library loans reported from $8.43 to $30 mainly used for books out of print or costly items. Expansion Project Capital Campaign Planning Guideline attached to report. Ken stated that actual expansion is in the distant future but planning is beginning now. Budget reported at 46% used with 50% year elapsed.
Utilization of existing space project was completed and some measures are done or in progress. Updated library policies book completed. Children’s department activities for June were busy. Many programs are limited through free tickets with limit of only 75 children for the meeting room. 279 items were added to the library. Circulation report not available, but computer usage was for the towns. Pine Lake is at 8%, up from 6% on the first report. Next regular meeting is August 14, 2012, at 3:15 p.m. in basement meeting room and all visitors are welcome.
Item #8 moved. Stuart Foltz, surveyor, representing James Carlson, Kathleen Baker, and Jean Fish, owners of property located in the SW 1/4 of the SE 1/4 of Section 28, Township 37 North, Range 9 East, on E. Cherokee Lane, handed out additional preliminary survey maps to the board. He explained the situation of the current deed to the town for E. Cherokee Lane dated 1971 and how it does not represent what is actually paved and considered town road currently. They are requesting that the town board accept a correction deed to reflect how the road is now with a new distance of 1,023 feet of pavement and right-of-way beginning at 55 feet and becoming 50 feet. Old deed stated a distance of 1,320 feet and no one was sure where that extra footage was. Part of the old road is now in the City of Rhinelander. Discussion. Town requested that owner extend their proposal to the end of the lot another 18.7+- feet to allow for the town trucks to turn around when plowing.
Suggested also to create a cul-de-sac with 50 foot radius to accommodate that rather then backing into owner’s driveway and to be prepared for future development of property.
James Carlson was present and agreed to that request. Carlson’s attorney will draft the correction deed and a final survey map will be provided to the town board. Motion by Tim Oestreich to accept a correction deed to extend the 50 foot right-of-way an additional 18.7+- feet and create a 50 foot radius cul-de-sac for truck turn around, second by Brian Gehrig. Motion carried by voice vote.
Citizens Concerns. Question as to the start date for the River Road project. 56 Nick Scholtes stated that Pitlik & Wick have tentatively set the second week of August.
County Board Supervisor Report. Jack Sorensen reported that county board did not meet in July. He also reported that he had a call from Mike Shattuck with complaints regarding Countryfest. He was asked to come to the board meeting to discuss with board, but was not present. Among complaints were littering and trespassing. Jim Flory had also received calls from Roger James with complaints regarding Countryfest. To be on the August agenda to discuss Countryfest issues. Jack also reported that the county will be removing all property from the Townline Lake Park.
Overlay Districts. Jack Sorensen explained briefly the response at the June Plan Commission meeting and deadlock on the issue with no recommendation for the board.
Plan Commission did not meet in July. Explanation given of what Overlay Districts mean.
Question as to who would enforce and Jack stated that it could be done the same as the Land Division and Condominium Control Ordinance is enforced. Discussion. Jack Sorensen also recommends that an attorney draft the Overlay Districts should the board decide to proceed. Further discussion. Tabled to a future date.
Minimum Highway Designs Standards Ordinance #06-02. Nick Scholtes reported that the Highway Shop Maintenance Committee looked it over and a new draft will be done per WI DOT standards and be brought to the board. To be on August agenda.
Constable report. Tom Quandt took abandoned peacock to Peck’s Wildwood Zoo. Reported on stray cat and dogs. Did Countryfest traffic checks. Complaint on firewood vendor being too close to road, asked vendor to move farther off right-of-way and he complied. Jim Flory checked with county on last month’s complaint of camper parked and inhabited in residential yard. No ordinance against it.
Fire Department Report. Brian Gehrig reported June had five fire calls and eight EMS calls. Received call from Countryfest when the well blew out and request for fire department to deliver water to grounds on Saturday morning. They will be billed accordingly. Two fireworks permits were issued. One to Countryfest performer and one to private party for July 14th. Fundraiser selling ice during Countryfest was very successful with ice being sold out by 10:00 a.m. Sunday. Unfortunately, vendor unable to supply more, but continued to sell PLFD t-shirts. Should clear $4,800 on ice sales alone.
Communications. Jim Flory received two complaints on fireworks permitted at Port Aurora on July 14th. He asked that fire department inform him when permits were issued. Brian stated that department had six other inquiries for permits prior to July 4th but with restriction of liability insurance and permit fee of $100, no one requested any. Jim Flory and Cindy Skinner explained that a small claims lawsuit had been filed against the town and clerk by Dennis Martens for property taxes he felt he overpaid, plus fee for 2010 state appeal of assessment and mileage to that appeal in Wausau. Court date was July 18th.
Clerk turned all information over to the town’s insurance company. Their attorney filed a written response to the case with a request for dismissal as Mr. Martens did not proceed properly in 2011. Probably will not know for a week or so what the court decided. Jim Flory reminded board of July 25th meeting of the WTA Unit in Sugar Camp – dinner at 6:30 p.m. and meeting at 7:00 p.m.
Cindy Skinner reminded board that Open Book is scheduled for August 2nd and Board of Review for August 20th. Has been published and is posted. Partisan Primary Election is August 14th. Received thank you letter for donation to the Little League. Public hearing notice from the county for Sign Regulations on August 1 at 2:00 p.m. Received preliminary notification of increase in Wisconsin Retirement System Contribution rates for 2013— increasing from 11.8% to 12.8%-13.7%. Notification of Fire Dues check 111 (Judy has received) in the amount of $8,585.80 up from $7,420.57 in 2011. Notification from WI DOT that rumble strips will be installed on Highway 17 North, among other areas, this summer. To be completed by November, 2012. Notice from WI Dept of Safety and Buildings for permit issued to Air Pro Fan & Blower Company for new addition. Quarterly report from Northern
Matt Matteson followed up on zoning violation on Sandy Loop Road from last month. Committee Reports. Highway Shop Maintenance Committee met. River Road update was given earlier in meeting – tentative start second week of August. Patrol truck chassis is in and will have plow equipment installed. Updated on crew projects and mower problems and repair solutions. Highway Standards Ordinance reported earlier. Speed Ordinance and signage reviewed and requested to be on August agenda for full board input.
Jim Flory question before motion on vouchers. He received bill from Mid-State Truck Service, Inc., for the new patrol truck chassis with a request that it be paid on July 25th , but feels that partial payment should only be made to guarantee delivery of an undamaged truck and with all the specs as ordered. Discussion. Motion by Matt Matteson to pay all vouchers except Mid-State Truck Service, second by Jim Flory (after discussion had started without a second). Further discussion. Roll call vote taken. Matt Matteson, aye, Nick Sholtes, aye, Brian Gehrig, no, Tim Oestreich, aye, Jim Flory, no. Motion passed with 3 ayes and 2 no.
Next meeting set for August 15, 2012, at 6:30 p.m.
Motion by Matt Matteson to adjourn, second by Nick Scholtes. Motion carried by voice vote. Meeting adjourned at 8:25 p.m.
Cindy Skinner, Clerk
Proceedings of the Town of Pine Lake Special Board Meeting 1 held on July 30, 2012, at 5:00 P.M., in the Pine Lake Community Building, 4197 River Road, Fire Department Room # 1.
Notice of meeting was posted in three (3) locations within the Township of Pine Lake according to Wisconsin Statutes.
PRESENT: Chairman Jim Flory, Supervisors Brian Gehrig, Timothy Oestreich, Matt Matteson, and Nick Scholtes, and Clerk Cindy Skinner.
Also present: John Stevens, Lance Williams from Mid-State Truck Service, Inc.
Chairman Flory called the meeting to order at 5:05 p.m. Motion by Matt Matteson to approve the agenda and chairman to move items as necessary, second by Brian Gehrig.
Motion carried by voice vote.
Reconsideration of payment delayed to Mid-State Truck Service, Inc., at July board meeting. Discussion. Concern expressed regarding condition of truck when delivered from Mid-State Truck Service to Central Wisconsin Hoist for completion of setup. Question as to number of miles being over 1,200. Truck was driven from Texas to Marshfield for delivery. Warranty starts when truck is delivered. Nick Scholtes feels truck needs to be inspected for specifications, etc., by John Stevens. Discussion. Lance Williams explained that check was needed by his company to avoid additional charges of $750 by July 31, 2012. Motion by Tim Oestreich to have Lance Williams deliver truck to Wausau with John Stevens going at a later date for inspection and check for payment of $83,119.50, be given today, July 30, 2012. Second by Matt Matteson. Motion carried by voice vote.
Update on Dennis Martens Small Claims Case. Clerk explained that Oneida County requires all small claims cases to go to mediation to try to settle without a judge, therefore, the motion to dismiss was not acted on. The mediation is scheduled for August 30th at 1:00 p.m. Attorney received permission to appear by telephone.
Motion by Nick Scholtes to adjourn, second by Matt Matteson. Motion carried by voice vote. Meeting adjourned at 5:20 p.m.
Cindy Skinner, Clerk